Tips for office Project communication


 Tip 1 – Become Part of the Grapevine
People love talking about what goes on within their work environment. The grapevine truly does exist in all companies. Assume the projects you manage are one part of that conversation, insert yourself into it and ask people what they are hearing about your projects. Is there any news from above? Are resources happy? Then, be sure to add your own facts into the mix. A little bit of accurate information never hurt anyone.

Tip 2 – Combat Negative Messages with Facts
Negative communication sometimes gets spun into a mile-long email thread. Inaccurate information and intensity of emotion continue to escalate the longer the email thread grows. The best antidote to negative communication is to get the facts out there as quickly as possible. Compose a thoughtful and precise “Reply All” with a handful of relevant facts to get everyone in sync. Then, kill the thread and take it offline.

Tip 3 – Stop the Bad Press
Most talk on the grapevine is harmless, primarily serving as an interesting diversion during a long day at work. People don’t really pay that much attention to it. However, innocuous gossip can turn into hurtful and malicious slander. You need to track down the source of that information immediately and make it stop. Find out why someone feels compelled to put forth such negative propaganda about your project and deal with it face-to-face.

Tip 4 – Fill the Vacuum
You may have projects that aren’t impacted by negative communication. However, you are left with a vacuum of communication. It’s up to you to fill this void with positive and factual information about your project. Send out pertinent emails, give appropriate updates at company meetings, and have one-off conversations. That way, people will really have something to talk about when your project gets tangled up in the grapevine.

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3 thoughts on “Tips for office Project communication

  1. ashwinkakde 03/13/2013 at 6:29 am Reply

    Hey Amit your blog is very nice and i would like to suggest you some topic related to new technology i.e. HTML 5 and Mobile Apps. These are the most recent technologies in market and people dying to know anything new about it.

    • amitgodbole 03/14/2013 at 7:27 am Reply

      Hi Ashwin,

      Thanks much for the kind advice. I will surely try to include posts related to HTML 5 and mobile game. Stay connected:)

  2. PM Hut (@pmhut) 03/16/2013 at 5:50 pm Reply

    Hi Amit,

    It is worthy to mention that the most important tip is to create a project communication plan at the project level that regulates communication in a project.

    The communication plan is created by the PM.

    A small template for a communication plan can be found here: http://www.pmhut.com/project-communication-plan

    Thanks for sharing!

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